Quantium

Since 2002 Quantium have combined the best of human and artificial intelligence to power possibilities for individuals, organisations and society. Our solutions make sense of what has happened and what will, could or should be done to re-shape industries and societies around the needs of the people they serve.
As one of the world’s fully diversified data science and AI leaders we operate across every sector of the economy and we’re growing fast - with growth comes opportunity! We’re passionate about building out our team of smart, fun, diverse and motivated people.

We combine a team of experts that spans data scientists, actuaries, statisticians, business analysts, strategy consultants, engineers, technologists, programmers, product developers, and futurists – all dedicated to harnessing the power of data to drive transformational outcomes for our clients.

We actively foster a culture where our people can stretch themselves to reach their full potential.
We also know that work has to work for you, and modern life is fast-paced and balance can be tricky. You want to work where you are respected and valued as an individual, not a number. Quantium embraces a flexible and supportive environment dedicated to powering possibilities for our team members, clients and partners.

Role summary

The People Experience (PX) Coordinator works in a varied and fast paced environment running administration across a variety of disciplines across the HR function. This position is the coalface to our employees and candidates, delivering an outstanding experience across the employee lifecycle or for those candidates interviewing with Quantium.

This is a fantastic role for someone who loves HR operations and administration, has an acute eye for detail and is proactive with data administration. The successful incumbent will have solid problem identification and solving abilities, stakeholder management skills.

Key Responsibilities

• Responsible for the accuracy, input and maintenance of employee data including onboarding, changes and offboarding.
• Assigning workflows and contracts to ensure all stakeholders are informed across the employee lifecycle stages,
• Supporting the PX team with end-to-end employee life cycle for level 1 queries
• Responding to a high volume of employee queries across a variety of topics.
• Accountable for onboarding and offboarding activities for more than 200 people per year including contract review and compliance, background checks, system access, exit surveys
• Supporting ad hoc administration across the P&C team
• Production of regular and ad hoc reports
• Continuous focus on implementation of processes improvement and customer experience
• HR projects and other administrative support as required

Experience and education required

• 3+ years working in a fast paced global administration role
• Superior attention to detail
• Ability to work in a high pace environment
• Great people and communication skills
• Prior experience with an online ticketing, HRIS.
• Experience operating successfully in an agile and often ambiguous environment
• Organised with the ability to manage multiple priorities to required deadlines
• Sound analytical and reporting skills
• Process improvement mindset
• Comfortable dealing with highly confidential information

What does success look like?

Success will see you operating as an agile go-getter who can adapt quickly to a variety of tasks, whilst maintaining exceptional organisational skills and attention to detail. Your exceptional time management skills will see you responding to recruitment requests within SLAs and moving our candidates through the process as efficiently as possible in order to secure the top talent for Quantium.You see the importance of developing strong relationships and recognise the benefit of adding value in everything you do and using your initiative. You will be passionate about implementing HR operations best practice and making a difference. Having a strong team mindset with the flexibility to take on tasks/projects as the need arises is critical.

Key People and Leadership capabilities required

1. Self-aware - you leverage diversity across people, tasks, client interactions and projects, taking responsibility for self and other
2. Agile and innovative - you possess strong lateral thinking skills and actively develop these in others
3. Achieve and perform - you have exceptional execution skills and are achievement focused
4. Brand advocate - you anticipate and consider brand and cultural impact in decision making
5. Purposeful and aligned - you are able to set clear, tangible objectives which deliver against our strategy
6. Achievement oriented - you effectively facilitate challenging performance related conversations in a timely and appropriate manner
7. Coach - you demonstrate the ability to coach and develop others while facilitating learning, growth and engagement