Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,100 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world’s largest corporations, including Woolworths, Asda, HSBC and Discovery, as we forge a better, more insightful world.

How you can make an impact

We are looking for an Executive Assistant on a 6 - 9 month max term parental leave contract within our Technology & Delivery (T&D) team. A centralised function of Engineering, Delivery & Product Analytics, T&D makes up the biggest division in Quantium, with team presence across all our global locations.

This role will support 8 team members, including the Group Executive Technology and Delivery and 7 members of their Executive Leadership team, so you must be able to be self-led, balance priorities and think on your feet!

Responsibilities will include:

• Diary management for the Group Executive
• Extensive and complex meeting organisation, across varying time zones, including PowerPoint decks, agendas, room bookings and configuration, catering etc.
• All team meeting management including Town Halls, all hands team meetings, strategy days, senior leadership meetings and forums.  Capturing any actions and notes and communication of meeting outcomes
• Social events and recognition, such as tenure awards and milestone celebrations
• Travel management, including assisting with any Visa processing
• Expense management, processing of invoices, raising and managing purchase orders
• Being a central point of contact for the team globally, answering any queries

This role will commence in an initial 6 month capacity with the potential to extend to 9 months. You must have the legal right to work in Australia unrestricted for at least 9 months to be eligible.

Superpowers we’re looking to add to the team

We are looking for someone with at least 5 years previous similar experience, in a fast paced, high change environment. You must be able to think on your feet, anticipate changes and work at pace with minimal direction. You must have experience supporting multiple executives and experience supporting large diverse teams, across global locations will be highly regarded.  

To succeed in this role, you:

• Will be self-led and have the confidence to ‘gate keep’ and influence positive outcomes
• Can balance priorities, anticipate changes and be flexible in your approach
• Won’t be fazed by a busy inbox and be able to manage your time as well as that of the Executives
• Have exceptional communications skills, with high attention to detail
• Intermediate to advanced Microsoft office skills, particularly Outlook, PowerPoint and Word
• Have the highest levels of confidentiality

What’s in it for you

Our people are the heartbeat of our success, and we’re committed to ensuring their well-being and growth. At Quantium, you will enjoy a range of great benefits that go beyond the ordinary. Here’s a taste of just a few:

• Discounts and perks: Enjoy access to some generous discounts from Woolworths and partner providers, including health and wellness, and a range of activities
• Social Connection and Celebration: Engage with colleagues at our regular events and get-togethers as part of our active social program

We are based out of our state of the art headquarters, in Eveleigh – conveniently located near Redfern station. Our teams enjoy a flexible, hybrid working environment, recreation areas, snacks and drinks, and a casual dress code.

Quantium’s recruitment process involves the collection and use of personal information. Please click on the link “Privacy” for Quantium’s Collection Notice. This provides information on how we collect, use & store your personal information, including potential disclosure to our majority shareholder, Woolworths Group Limited.