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Candidate Privacy Collection Notice
At Quantium, we forge a better, more insightful world. We aim to deliver a great candidate experience and make it easier and quicker for you to apply for opportunities with us.
Part of the Quantium recruitment process involves collecting information about you. We respect your privacy, and it is important that we share with you how we collect and use your personal information.
1. Information we collect
We collect personal information about you that is relevant to your application for employment and, if successful, your ongoing work with us. This includes your name, date of birth, contact details, work history, qualifications, licences/certifications, right to work details and if applicable, results of screening, aptitude or psychometric tests and referee reports. We may also collect sensitive information about you such as health information, disability status and criminal history, where relevant, as well as other demographic information you choose to tell us.
If you are successful in a role with Quantium, this information will remain on your employee profile and we will collect additional information from you to establish you as an employee and manage our employment relationship with you (for example banking information and your tax file number).
We will usually collect your personal information from you directly but will also collect information about you from third parties where relevant, such as recruitment agencies, your referees and service providers who conduct screening services or background checks including your eligibility to work in the Quantium location in which you applied for, and your criminal history, where relevant.
Our aim is to only collect personal information about you that is relevant to your application for employment, and where successful, your ongoing employment with Quantium. If you choose not to provide your information to us, this may affect our ability to process your application.
By progressing with your application, you acknowledge and understand that Quantium will collect, use and share your personal information as set out in this Notice and in accordance with Quantium’s Privacy Policy, available at https://quantium.com/privacy/.
2. How we use and share your information
Your personal information will be used for:
By submitting an application to Quantium, we may disclose your application on a confidential basis to our related companies, and joint venture companies, including our majority shareholder, Woolworths Group Limited. We will only make such disclosures for the purpose of considering your application and opportunities in those organisations. If you are successful in obtaining a role with one of Quantium’s related companies or joint venture companies, then you will need to refer to that entity’s Privacy Policy to understand how they will handle your personal information.
For certain roles, we use trusted service providers to support some of our recruitment activities, including criminal history checks, interview screening, psychometric or aptitude testing, referee checks and right to work checks. Quantium will share your personal information with these third parties for the purposes of processing your application.
For graduate-level roles only, Quantium uses third party provider, Paradox, to assist with the recruitment process. If you have applied for a graduate-level role with Quantium, you may be contacted directly by Paradox, solely for the purpose of undertaking the recruitment process.
3. How long we retain your personal information
Once you have established a candidate profile with Quantium, you will be able to apply for various roles without having to create a new profile each time. If you wish to delete your profile, you may do so at any time by emailing recruitment@quantium.com.au and requesting that your profile be deleted. Your profile will then be scheduled for deletion. Any active job applications you have relating to your candidate profile will also be terminated by taking this action.
If your application for employment is successful and you commence employment with Quantium, Quantium will retain your personal information for the purposes of your employment with us.
If your application for employment is not successful, and depending on local laws, we will retain your personal information beyond the end of the application process for the purposes of (i) contacting you for future job vacancies that we think may be suitable and (ii) where required by law. If you would not like to be considered for future job vacancies with Quantium, then please email recruitment@quantium.com.au and advise that you would like your profile deleted and your profile will be scheduled for deletion. Otherwise, Quantium will delete unsuccessful candidate information following a period of five years from the last application date.
4. How we disclose your personal information overseas
Quantium may transfer your personal information to countries outside the country/region in which you applied, for example, when we or one of our service providers uses employees or equipment in other countries. We maintain physical, electronic and operational safeguards to protect the confidentiality of your personal information, including security measures to protect against unlawful or unauthorised processing of personal information, and against the accidental loss of or damage to your personal information. Where we share personal information overseas, we take steps to ensure that our service providers are obliged to protect this personal information in accordance with all relevant legal requirements and that they are only permitted to use personal information for the purpose for which it is shared.
5. How you can access or correct your information
You may access or correct personal information you have provided to us any time directly through the Quantium People Portal.
6. Questions and concerns
You may raise any questions or concerns, including any concerns related to a breach of relevant privacy laws to our Privacy Officer:
Privacy Officer
Address: The Quantium Group
Bay 12, 2 Locomotive Street Eveleigh, NSW 2015
Australia
Phone: 61 (2) 9292 6400 US Toll Free: 1 (800) 736-2244]
Last updated April 2024