Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world's largest corporations to forge a better, more intelligent world.

We're ALL in on AI - transforming ourselves into an AI-first organisation while helping our clients do the same. With 23 years of domain expertise, proprietary data partnerships, and global-leading AI adoption (90% weekly active usage).

We're looking for an Administrative Assistant who thrives in the background, making everything run smoothly so our leaders can focus on what they do best. You'll be the go to person for our executives, managing the kind of details that keep a fast moving organisation running like clockwork. If you get satisfaction from bringing order to chaos and being the person everyone relies on, this could be your role.

How You'll Create Impact

• Ensure executive calendars run smoothly across the business – making judgment calls about priorities, managing conflicting demands, and ensuring everyone's where they need to be
• Take charge of meeting coordination and minute taking across complex stakeholder groups, capturing decisions and actions that keep projects moving forward
• Manage travel arrangements, expenses through Concur, and invoice processing – handling the details so our leaders don't have to
• Be the trusted gatekeeper who manages inboxes, prioritises what matters, responds on behalf of executives where appropriate, and protects their time for strategic work
• Keep our documentation and filing systems organized and accessible
• Update and maintain systems including Confluence and D365, plus manage centralised team inboxes

The Superpowers You'll Be Bringing To The Team

• Proactive Problem-Solving: You don't wait to be told what needs doing – you anticipate needs, spot issues before they become problems, and come up with solutions
• Confident Relationship Building: You can build trust with both internal teams and external stakeholders, knowing when to push back professionally and when to make things happen
• Discretion and Judgment: You handle confidential information with complete integrity and know how to gatekeep effectively while staying approachable
• Adaptability: You're comfortable with change, can pivot priorities quickly, and stay calm when things get hectic
• Communication Excellence: Your written and verbal communication is spot-on – whether it's drafting an email on behalf of an executive or coordinating with suppliers

Required Experience And Capabilities

• Proven experience supporting Executive level leaders in a similar role
• Experience in fast-paced, high-change environments where priorities shift regularly
• Exceptional attention to detail and organisational skills
• Advanced Microsoft skills (Outlook, Word, Excel, PowerPoint)
• Ability to manage competing priorities and work independently
• Highest levels of confidentiality and professional discretion

What Could Your Quantium Experience Look Like?

Working at Quantium will allow you to challenge your imagination. You'll be at the heart of an organization solving complex problems with data and AI, supporting leaders who are shaping the future of how businesses work.

By Joining The Quantium Team, You'll Get To

• Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.
• Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).
• Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.

Benefits

On top of the Quantium Experience, you will enjoy a range of great benefits that go beyond the ordinary. Some of these include:

• Flexible work arrangements: Achieve work-life balance at your own pace with hybrid and flexible work arrangements.
• AI-powered tools: Access to cutting-edge AI tools and training to enhance your productivity and capabilities
• Global mobility: As we expand globally, there are lots of exciting opportunities to work abroad with Quantium.
• Remote working: Embrace the opportunity to work outside of your assigned home location for up to 2 months every year.

Quantium's recruitment process involves the collection and use of personal information. Please click on the link "Privacy" for Quantium's Collection Notice. This provides information on how we collect, use & store your personal information, including potential disclosure to our majority shareholder, Woolworths Group Limited.